Project Specialist

Job Req Number:  93397
Time Type: Full Time

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Role can be managed from Warsaw or one of our EU offices

Are you passionate about project management and eager to make a significant impact within a dynamic team? Join us as a Project Specialist in our Group PMO, where you'll play a crucial role in driving our projects forward. You'll be at the heart of our operations, providing essential support, managing portfolios, and ensuring our methodologies are top-notch. If you're detail-oriented, proactive, and ready to challenge the status quo, we want you on our team!  

Your responsibilities:

• Comprehensive administrative support for Group PMO and individual projects. 

• Roadmap and portfolio management. 

• Updating and managing templates, processes, methods, standards, SOP’s and e-learnings. 

• Administration of central sites, project communities, and resources (e.g., SharePoint). 

• Management and verification of project documentation. 

• Ensuring adherence to Project Management governance and methodologies. 

• Assistance with strategic assignments for PMO initiatives. 

• Conducting onboarding, training, and knowledge-sharing sessions 

• Support Program/Project Managers in tracking the status of program/project deliverables and milestones, supporting the adoption of the project lifecycle. 

• Provide ad hoc project/program support, ensuring project plans and documentation are complete and up-to-date. 

• Generate dedicated project reports for various stakeholders and monitor key operational metrics (including assistance with Project Board presentations). 

• Participate in selected project meetings & host minor project meetings (actions, issues) 

• Update and maintenance of action, issue and risk logs; 

• Actively participate in development of the PMO team by developing new solutions, search for optimization and best practices 

Our requirements: 

• English language proficiency at least C1 level – excellent/fluent in both written and spoken communication. 

• 1 - 3 years of experience in working on structured projects as support/assistant/junior or assisting PM; 

• Practical knowledge of MS Office (PowerPoint, Excel, Outlook) and Teams. 

• Excellent organizational and administrative skills. 

• Attention to detail, problem-solving abilities, proactivity, and a willingness to challenge the status quo. 

• Knowledge of project management methodologies (Prince2, Agile) and project management tools (e.g. Clarity PPM, JIRA, Microsoft Planner, others)  

• Knowledge of Power BI, Power Automate, Visio & SharePoint would be an asset; 

• Ability to understand and work in a multicultural environment and carry out multiple tasks at the same time; 

• Ability to work with minimal supervision; 

• Confident to deal with senior level contacts, internally and externally. 

What we offer:

• Employment contract

• Private medical care

• Comprehensive onboarding program

• Buddy

• Work-life Harmony

• Modern eco-office

• Comfortable ergonomic office

• Scandinavian work culture

• Internal training catalogue

• Culture of feedback

• Internal transition program

• Holiday gifts

• Sport groups

• Bike parking

DSV – Global transport and logistics

DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You’ll join a talented team of approximately 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature’s terms.

We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we’ll support you and your need to achieve your potential and forward your career.

Visit dsv.com and follow us on LinkedIn, Facebook and Twitter.

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