Administrative Assistant (Temporary Role)

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at www.dsv.com 

Location: USA - Boston, McClellan Hwy 

Division: Air & Sea 
Job Posting Title: Administrative Assistant (Temporary Role) 
Time Type: Full Time

***FRAUD ALERT***: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or bank account number. Our recruiters have an @dsv.com or @us.dsv.com email address.  If you question the legitimacy of any DSV job posting, please reach out to HR@us.dsv.com.

Administrative Specialist

The Administrative Specialist facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Duties/Responsibilities:
•    Answers and transfers phone calls, screening when necessary
•    Welcomes and directs visitors and clients 
•    Maintains filing systems as assigned
•    Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
•    Responds to and resolves administrative inquiries and questions
•    Coordinates and schedules travel, meetings, department activities, branch activities
•    Prepares agendas and schedules for meetings
•    Records and distributes minutes or other records for meetings
•    Assist with AR and AP daily tasks
•    Upload documents for third-party client paying companies
•    Work independently and within a team on special and nonrecurring and ongoing projects
•    Data entry in CW1
•    Maintains office supplies and coordinates maintenance of office equipment, etc
•    Manages inventory, approving or facilitating purchases as needed; negotiates related pricing contracts and verifies costs and receipts
•    Maintains a system for recording expenses and the use of petty cash
•    Performs other related duties as assigned 

Required Skills/Abilities: 
•    Excellent verbal and written communication skills
•    Excellent interpersonal and customer service skills 
•    Proficient in Microsoft Office Suite or related software
•    Excellent organizational skills and attention to detail
•    Basic understanding of clerical procedures and systems such as recordkeeping and filing
•    Ability to work independently

Education and Experience:
•    Associate’s degree required; Bachelor’s degree in related field preferred
•    Three to five years of experience in an administrative role

Physical Requirements: 
•    Prolonged periods sitting at a desk and working on a computer
•    Must be able to lift up to 15 pounds at times   

For this position, the expected base pay is: $20.75 - $25.00 / Hourly.  Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations.

DSV does not accept unsolicited agency resumes.  Please do not forward unsolicited resumes to our website, employees, or Human Resources.  DSV will not be responsible for any agency fees associated with unsolicited resumes.  Unsolicited resumes received will be considered property of DSV and will be processed accordingly without fees.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. 

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.

Apply now