Administrative Assistant 行政助理

Job Req Number:  112175
Time Type: Full Time

General Responsibilities 主要工作职责

· Daily office support service 日常行政支持

· Office environment and facility maintenance办公室环境和设施维护

· Courier management快递管理

· Traveling support 差旅支持

· Event coordination and support公司活动协调和支持

· Other tasks assigned by line manager其他上级领导布置的任务

Detailed Responsibilities 具体工作职责

Daily office administrative support日常办公室行政工作支持

· Basic reception works: Tel answering, visitor receiving and meeting room booking.

基本前台工作：电话接听，访客接待和会议室预定。

· Office stationery/coffee managing and cost checking & controlling.

办公室文具及咖啡订购管理，日常费用结算、核查及控制

· Office supplies planning, ordering and quality control. Regular distribution and inventory checking.

办公室后勤物资的策划、订购及质量把控，定期分发和库存盘点。

Office environment and facility maintenance办公室环境及设施维护

· Office environment daily inspection and weekly report.

办公室环境的日常检查和周报。

· Office environment and facility maintenance/ improvement.

办公室环境及设施的日常维护和改进。

· Cleaner coaching, training and management.

保洁员的督导、培训和日常管理。

· Seat plan and QHSE related check list update

座位表及QHSE管理相关点检表格更新

Courier management 快递管理

· Courier managing and cost checking & controlling.

对快递服务的日常管理、核查及控制、对账和费用结算

· Ensure express documents are dispatched in time and limit the rate of delay and missing.

确保快件及时送达，管控快件延误、遗失率。

· Handle courier accident well according to company procedure.

按公司流程妥善处置快递遗失事故

Provide the General travel administration support差旅安排及支持

· Visitor’s invitation issue, air ticket and accommodation booking, pickup car arrangement. Process control and cost checking base on company policy.

来宾邀请函签发，机票及酒店预订，接送机安排，按照公司制度进行流程管理及费用审核。

· Car application & Rental, cost checking and control.

用车（租车）安排，费用审核及控制。

· Prepare and distribute the Weekly Visitor Report (Inbound & Outgoing Trips)

按周更新来访/出访人员周报并及时分发。

· Negotiate to renew the agreement with hotel, travel agents and other related suppliers.

酒店、差旅合同及相关供应商合同更新谈判及落实

· Shuttle bus arrangement 班车调度安排。

 Event coordination and support

公司活动的协调和支持 

· Coordinate/Support on regular company events, i.e. conference, annual dinner, outings, birthday party 公司定期活动，包括会议、年会、旅游、生日会的组织协调工作 

Other tasks assigned by line manager 

其他上级领导布置的任务

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. 

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.

Apply now