Workshop Administration Manager

Administration Manager

DSV Commercials operate a commercial vehicle and trailer workshop which provides maintenance and repairs of all types of commercial vehicles and trailers.

Located in South Killingholme near Immingham docks, DSV are recruiting for an Administration Manager, reporting to the General Manager. The Administration Manager role is a key member of the franchise management team responsible for financial reporting and leading the admin team including clerks, accounts and receptionists.

Duties / Responsibilities

• Monitoring day to day financial activities and identify improvement areas
• Ensure that all activity is invoiced/ claimed within the correct timescales required
• Month End Reporting. To make sure that all reports are generated at Month End and collaborate with the Accounts clerk to ensure that Accruals etc are sent to the Management Accountant within strict timescales. 
• Updating & Reviewing KPI’s. Working with the  General Manager to ensure KPI’s are met as per the Franchise Network expectations.
• Team leadership, recruitment and retention
•  Site administration

Key Tasks

• Oversee the day-to day administrative operations
• Generate financial reports and KPIs
• Review reports to identify areas for improvement, ensuring profitability and utilisation
• Invoicing
• Monitor and act upon Work In Progress, ensure that all jobs are invoiced/ claimed within the correct timescales and accounted for
• Complete mid month forecasts and month end financial reporting. Make sure that all reports are generated at on time and collaborate with the Accounts Clerk to ensure that accruals etc are sent to the Management Accountant within strict timescales. 
• Assist the General Manager with ensuring KPI’s are met which are set by the Franchise Network. 
• Support team members with queries and escalations
• Lead, inspire and motivate a team of administrators towards reaching the department goals
• Resource planning, retention, and recruitment

Skills and Competencies  

• Ability to oversee daily operations, ensuring a smooth administrative operation

• Excellent leadership skills. Be able to lead, motivate and guide an administrative team

• Strong accounts background and financial awareness, ability to produce and interpret financial reports.
• Previous experience in a diverse and varied administrational role
• Have clear and professional communication across all levels of the organisation
• Be self-motivated and forward thinking

• Have a proven track record in continuous improvement

What can we offer you? 

• Competitive Salary Package and an opportunity to be a part of and grow within a driven and successful company, with a team of 75,000, operating in over 95+ countries. 

• Be part of a company that has strong ambitions and targets for sustainability initiatives, both internally and externally. Please click on link** at the bottom of the page for further details on how DSV is working towards these targets.  

• Be part of a company that has strong company values, to find out more about DSV, including our Values, click the link at the bottom of the page***. 

In addition, we can offer access to a selection of employee benefits, such as: 

• Enhanced Annual Leave Entitlement from your start, which increases with length of service

• Salary Sacrifice Car Scheme for Ultra-Low Emissions Cars 
• Salary Sacrifice Cycle Scheme 
• WeCare App, for support with physical and mental wellbeing, including access to GPs for you and your dependents
• LifeWorks app for access to cashback and discounts on high street and online brands. 
• Life Insurance and which includes access to expert probate support. 
• Eyecare Voucher Scheme 

We do not accept CV details from Recruitment Agencies unless DSV have engaged directly regarding the role requirements beforehand. If you are a Recruitment Agency, please contact ukierecruitment@dsv.com to discuss.

DSV Careers

If you want to know a bit about DSV Careers, please see below****

Links:

Link* - https://www.youtube.com/watch?v=1QJLhUSBN_0

Link** - https://www.dsv.com/en/sustainability-esg

Link*** - https://www.dsv.com/en/about-dsv

Link**** - https://www.youtube.com/watch?v=SnMpG10Po3w