Accounting Assistant, Travel & Expenses

DSV - Global transport and logistics

In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at www.dsv.com 

Location: USA - Iselin, Wood Ave 

Division: Air & Sea 
Job Posting Title: Accounting Assistant, Travel & Expenses 
Time Type: Full Time

DSV Travel & Expenses Accounting Assistant Job Description (Temp-to-Hire)

The Travel & Expense (T&E) Accounting Assistant supports the organization’s travel and expense reimbursement process by ensuring accuracy, compliance, and timely processing of employee expense reports and corporate travel transactions. This role works closely with employees, managers and the accounting team to maintain financial integrity, enforce company travel policies and provide excellent customer service.  Use SAP and the Travel Expense Assistant portal to research employee requests and determine reason for non-payment and/or provide status of inquiries. Whenever possible, determine root cause of problems for long-term solutions. Position ensures that the Company maintains strong relations with operations, complies with, and enforces, internal controls and service level agreements (SLA) set forth by the Company while safeguarding confidential information. 

Essential Responsibilities:

• Review and process employee expense reports and corporate credit card transactions for accuracy, proper documentation, and policy compliance.
• Verify receipts and supporting documents to ensure adherence to company travel and expense policies.
• Reconcile travel and expense data in SAP and Travel Expense Assistant application.
• Monitor corporate credit card usage and assist with monthly reconciliations.
• Assist in identifying and resolving discrepancies, policy violations, or unusual transactions.
• Review expenses for consistency and manage monthly Excel upload process.
• Prepare T&E reports and summaries for management, including metrics on spending and compliance.
• Support monthly review/audits of expenditures to ensure cards are used as required and by providing documentation and explanations related to employee travel and expenses.
• Maintain accurate records and ensure confidentiality of employee financial information.
• Assist with process improvements related to travel and expense management.
• Provide training and support to employees on T&E procedures and systems.

• Display a strong commitment to providing excellent customer service, including resolving issues timely and influencing the resolution of issues when responsibility falls outside of Payables.
• Escalate issues to management when necessary.
• Assist with other projects as needed and performs other responsibilities as assigned by the AP Manager.

Qualifications

Education/Work Experience:                  

• Associate’s degree in accounting, finance or business administration and/or a minimum of 2 years of experience in customer service, accounts payable, or T&E management.
• Experience in a shared services environment and T&E software is a plus.

Job Requirements/Skills and Abilities:

• Possess strong interpersonal skills for interacting with employees, vendors, operations, and upper management.
• Good planning and organizational skills to balance and prioritize work. 
• Strong attention to detail and accuracy in data review—to capture potential fraud.

• Working knowledge of accounting principles and expense reporting practices.
• Excellent communication and customer service skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Integrity and discretion in handling confidential financial information.
• Proficiency in Microsoft Excel (V-Lookup and Pivot tables) and other Office applications.
• SAP (accounting software) knowledge is a plus.

For this position, the expected base pay is: $22.00 - $28.00 / Hourly.  Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations.

DSV does not accept unsolicited agency resumes.  Please do not forward unsolicited resumes to our website, employees, or Human Resources.  DSV will not be responsible for any agency fees associated with unsolicited resumes.  Unsolicited resumes received will be considered property of DSV and will be processed accordingly without fees.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. 

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.

Apply now