Administrative Specialist, Talent Acquisition

FRAUD ALERT: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or bank account number. Our recruiters have an @dsv.com or @us.dsv.com email address.  If you question the legitimacy of any DSV job posting, please reach out to HR@us.dsv.com.

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at www.dsv.com

Location: USA - Dallas-Fort Worth Int Apt, Grapevine, Esters Blvd 

Division: Air & Sea 
Job Posting Title: Administrative Specialist, Talent Acquisition - 102539 
Time Type: Full Time

Summary
At DSV, The Administrative Specialist, Talent Acquisition Support plays a vital role in ensuring the operational efficiency of the Talent Acquisition (TA) function. This position provides administrative and coordination support to recruiters, manages external staffing agency agreements, assists with compliance tracking, and maintains accurate recruitment data and documentation.

Duties and Responsibilities
•    Provide day-to-day administrative support to the Talent Acquisition team across multiple divisions (Road, Air & Sea, Contract Logistics).
•    Assist recruiters with interview scheduling, candidate correspondence, onboarding coordination, and offer documentation.
•    Support the requisition creation and posting process within the Applicant Tracking System (ATS), ensuring accuracy and compliance with internal policies.
•    Maintain and update TA dashboards, reports, and trackers (e.g., open requisitions, agency usage, cost-per-hire, time-to-fill, etc.).
•    Prepare and distribute weekly and monthly TA reports for leadership and HR partners.
•    Manage and maintain all staffing agency and vendor agreements, ensuring proper documentation, approvals, and renewals.
•    Track and maintain a centralized staffing agency database with current contacts, fee schedules, and contract expiration dates.
•    Serve as a point of contact for internal stakeholders regarding agency process questions, documentation, and status of requests.
•    Assist with career fair coordination, event registration, materials, and logistical setup when required.
•    Maintain all confidential recruitment records in compliance with DSV’s global HR data standards and applicable employment laws.
•    Contribute to process improvement initiatives to streamline administrative workflows and enhance TA team efficiency.
•    Audit files and system records to maintain data integrity within ATS and shared HR systems.
•    Maintain strict confidentiality regarding sensitive employee, candidate, and vendor information.

Skills & Competencies
•    Strong organizational and administrative skills with excellent attention to detail.
•    Ability to handle multiple priorities and meet deadlines in a fast-paced environment.
•    Excellent written and verbal communication skills.
•    Strong analytical and reporting abilities.
•    Experience with HR systems or Applicant Tracking Systems (ATS) preferred.
•    High level of professionalism, discretion, and confidentiality.
•    Collaborative and customer service oriented mindset.
•    Strong problem solving and follow through abilities.

Educational background / Work experience / Qualifications
•    Associate or Bachelor’s degree in Business Administration, Human Resources, or related field preferred; equivalent administrative experience considered.
•    1+ years of experience in an HR, recruiting, procurement, or administrative support capacity preferred.
•    Experience in a logistics, transportation, or supply chain environment a plus.

Language Skills 
•    Business fluent in English
•    Preferably good command of local language

Computer Literacy
•    Highly proficient in Microsoft Office Software (Excel, Word, PowerPoint, and others) 
•    Experience working with sourcing tools and Applicant Tracking Systems

Physical and/or Mental Requirements / Working Conditions
While performing the duties of this job, the employee is frequently required to stand.  The employee is often required to walk and use hand and eye coordination.  Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.   

Work Hours and Environment
Normal working hours for this position are Monday – Friday from 8:30 AM to 5:30 PM, however, working beyond these hours will be required by business needs. 

At Will Employment
DSV Air & Sea Inc. employees are hired for an undefined period of time as “at will” employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause.

For this position, the expected base pay is: $24.04 - $29.09 / Hourly.  Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations.

DSV does not accept unsolicited agency resumes.  Please do not forward unsolicited resumes to our website, employees, or Human Resources.  DSV will not be responsible for any agency fees associated with unsolicited resumes.  Unsolicited resumes received will be considered property of DSV and will be processed accordingly without fees.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. 

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.

Apply now