Billing Assistant

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at www.dsv.com 

Location: Itasca, IL 

Division: Air & Sea 
Job Posting Title: Billing Assistant 
Time Type: Full Time

Summary

DSV is seeking a detail-oriented and organized Import/Export Billing Clerk to join our transportation and logistics team. The Import/Export Billing Clerk will be responsible for accurate and timely billing of import and export shipments, ensuring compliance with customer requirements, and maintaining financial records related to billing and invoicing.

Duties and Responsibilities

• Generate and review billing invoices for import and export shipments based on customer contracts, rates, and service agreements
• Ensure accurate and timely recording of billing information, including shipment details, charges, and costs incurred
• Verify shipment documentation, including bills of lading, commercial invoices, and customs documents, to ensure accuracy and compliance with customer requirements and regulatory standards
• Collaborate with internal teams, such as operations and customer service, to gather necessary information and resolve billing discrepancies or issues
• Maintain billing records, files, and documentation in an organized manner for easy retrieval and reference
• Coordinate with customers and provide billing-related support, including responding to inquiries, addressing billing disputes, and providing necessary documentation
• Assist with month-end and year-end closing activities, including reconciling billing records, preparing reports, and supporting financial audits
• Adhere to established billing processes and procedures, ensuring compliance with internal controls and regulatory requirements
• Stay updated with industry regulations and best practices related to import/export billing and invoicing

Educational background / Work experience

• Minimum of 2 years of experience in billing or accounting, preferably in the transportation and logistics industry with a focus on import/export operations

Skills & Competencies

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Proficiency in data entry and numerical calculations
• Familiarity with billing software/systems and proficiency in Microsoft Office suite, particularly Excel
• Knowledge of import/export processes, documentation requirements, and related regulations
• Basic understanding of accounting principles and practices
• Excellent communication and interpersonal skills to interact with internal teams and external customers
• Ability to work effectively in a fast-paced and deadline-driven environment

Preferred Qualifications

• Associate's degree or certification in Accounting, Finance, or a related field
• Experience with billing/invoicing systems, such as SAP, Oracle, or similar software
• Knowledge of customs regulations and import/export compliance
• Familiarity with transportation management systems (TMS) or other logistics software related to billing/invoicing

Language skills

• Fluent in English (oral and written)

Computer Literacy

• Strong computer skills required, including proficiency in billing software/systems, Microsoft Office suite, and data entry.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

For this position, the expected base pay range is $43,160.00 -$57,720.00 annually. Actual compensation will be determined based on job-related factors, including relevant experience, skills, education or certifications, and geographic location, consistent with applicable laws and company policy.

DSV offers a comprehensive benefits program designed to support the health and well-being of employees and their families. Benefits include medical, prescription, dental, vision, and life insurance, as well as flexible spending accounts (FSAs), health savings accounts (HSAs) (for eligible plans), and short- and long-term disability coverage.

Employees also have access to wellness resources, Employee Assistance Program (EAP) services, and other support benefits. Financial benefits include participation in the DSV 401(k) plan, which provides company matching contributions of up to 5%.

To support work-life balance, DSV offers various paid time off programs and paid company holidays. Specific PTO and leave programs may vary by location and division in accordance with state or local laws

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. 

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.

Apply now